A single system for procurement planning and management
B.E.S.T.:GO is a software solution that digitises and connects the entire procurement process, from planning and gathering requests through to approval, ordering and reporting.
Whether it is applied in commercial operations or under public procurement law, the system uses centralised data and real-time tracking to deliver greater efficiency, cost control and reliable decisions.
Measurable results (KPIs)
Accurate, reliable data
Complete transparency
Regulatory compliance
Efficient budgeting
Automated processes
B.E.S.T.:GO
Complete control of processes, budgets and documentation in one place.
B.E.S.T.:GO fits into your organisation's existing processes and digitises them without disrupting established ways of working.
With B.E.S.T.:GO you manage:
Procurement plans
Define annual plans by organisational unit, budget line and CPV code, with options for rebalancing and data import.
Requests and decision levels
Decentralised entry of requirements by department and their routing through predefined workflows, with precisely assigned access rights and roles for every participant in the process.
Budgets and costs
Automatic reservation of funds once a request is approved, and continuous tracking of spending against the plan.
Documentation and electronic signing
Generation, printing and electronic signing of key documents (requests, purchase orders, contracts) with full traceability of every change (Audit Trail).
Notifications and reminders
Automatic reminders and alerts that inform responsible staff in real time about incoming tasks, deadlines and status changes, so cases never sit unprocessed.
Reporting and analytics
Generation of standardised reports and visual dashboards for complete control and strategic monitoring of the business.
VIDEO OVERVIEW
B.E.S.T.:GO in action
A short look at how the system guides the process from the procurement plan, through requests from organisational units, to the purchase order and fulfilment.
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B.E.S.T.:GO in action video
PROCUREMENT PROCESS CHECK
Do you need procurement management software?
Take the test
Answer the questions below and find out whether your current way of working is slowing the business down.
Do urgent requests often fall behind because documents wait for approval from people who are out of the office?
Does the end of the accounting period regularly surprise you with unexpected costs on particular budget lines?
Do you see duplicate requests for the same items, or discrepancies between goods ordered and goods delivered?
Do operational teams spend more time checking and reconciling documents than on the procurement itself?
If management asks for an immediate breakdown of spending by supplier, does it take you more than 10 minutes to prepare the answer?
Does it happen that no department knows for certain who a given request is currently with?
Is it hard to state precisely, at any moment, how much budget is still available until the end of the year?
Does preparing documentation for oversight bodies or audits create pressure and call for overtime?
How does B.E.S.T.:GO bring order to the procurement process?
| Today | With B.E.S.T.:GO |
|---|---|
| Scattered data vs. a single system | |
| Today Information sits on separate computers and in employees' personal records. | With B.E.S.T.:GO Every organisational unit works within one central database. |
| Manual checks vs. automated workflow | |
| Today Moving a document forward depends on phone calls and personal reminders. | With B.E.S.T.:GO The system notifies the next responsible person on its own and carries the request through to fulfilment. |
| After-the-fact insight vs. preventive control | |
| Today Budget overruns are spotted only once the invoices arrive. | With B.E.S.T.:GO The system blocks approval of any request that exceeds the defined limit. |
| Conflicting versions vs. accuracy and reliability | |
| Today Departments keep inconsistent data about the same procurements. | With B.E.S.T.:GO Central code lists and input validation ensure reliable, accurate status data. |
| Slow reconciliation vs. an instant snapshot | |
| Today Preparing an analysis halts regular work until the data is cross-referenced by hand. | With B.E.S.T.:GO Ready-made reports and analytics are available in a few clicks. |
| Hidden history vs. a complete Audit Trail | |
| Today It is hard to establish who changed an item in a contract or request, when and why. | With B.E.S.T.:GO Every action, lock and approval stays permanently recorded in the system. |
Do these procurement challenges sound familiar?
Schedule a presentation and see how B.E.S.T.:GO brings order to procurement and budgeting.
IMPLEMENTATION IN PRACTICE
Five steps to a more efficient procurement process
1
Situational analysis
We analyse your existing procurement process, ways of working, organisation and the challenges faced by everyone involved in the process.
2
Needs analysis
We define the functionality, workflows, reports, user roles and the approach to integrating with existing systems, in line with your organisation's needs.
3
System configuration and implementation
We configure B.E.S.T.:GO, adapt the processes, migrate the data and connect the system to your existing business applications.
4
User training
We train employees for day-to-day work in the system and prepare the organisation for a smooth transition to the new way of working.
5
Go-live and support
The system goes into production, and the AIGO team provides ongoing technical and user support as well as further improvements to the system.
THE FINAL STEP
It is time to take control of procurement
Every organisation carries out procurement, but without a clearly defined, digitised process it easily becomes slow, opaque and prone to error.